1. Data controller
Optiflow Projects is the controller of personal data collected through this website and through our business activities. Enquiries about this notice can be sent to privacy@optiflow-projects.eu.
2. Personal data we process
- Contact-form data: name, organisation, email, country, sector and message.
- Career applications: name, contact details, CV and other information you choose to provide.
- Correspondence: emails and other messages you send us.
- Technical data: IP address, browser type, device information, and pages visited.
- Cookie and consent data (see our Cookie Policy).
3. Purposes and legal bases
- To respond to enquiries — legitimate interest (Art. 6(1)(f)) and pre-contractual steps (Art. 6(1)(b)).
- To evaluate job applications — pre-contractual steps and consent where required.
- To operate and secure this website — legitimate interest.
- Analytics and marketing — only with your consent (Art. 6(1)(a)).
- Legal and regulatory compliance — Art. 6(1)(c).
4. Retention
We retain enquiry correspondence for up to 24 months after the last contact unless a business relationship is established. Career applications are retained for up to 12 months unless you consent to a longer retention period. Website analytics data is retained in aggregated form only.
5. Recipients and transfers
Personal data is processed within the European Economic Area. Where limited processing takes place through service providers outside the EEA, we use Standard Contractual Clauses and other safeguards required by GDPR Chapter V.
6. Your rights
Under the GDPR you have the right to access, rectify, erase, restrict or object to the processing of your personal data, the right to data portability, and the right to withdraw consent at any time. Requests can be submitted via our data-request form or by email. You also have the right to lodge a complaint with your local supervisory authority.
7. Security
We apply organisational and technical measures aligned with ISO/IEC 27001 principles, including access controls, encryption in transit, and periodic security reviews.
8. Changes
We may update this notice from time to time. Material changes will be flagged on this page.